October 1st, 2009

   In this issue:


•  P-Card Training Workshop 10/6
•  Find “Procurement Peace” at Purchasing Workshop
•  OfficeMax — Office Supplies Delivery Moves to a 3-Day Schedule
•  Please Help with Banner Survey
•  Save Money with KSC’s New FedEx Shipping Contract
•  KSC Ceramic & Pottery Blow-Out Sale
•  KSC Ceramic & Pottery Blow-Out Sale
•  Watch out for Toner Cartridges Scam

P-Card Training Workshop 10/6

From Tomasa LaFreniere, Purchasing: Has purchase order paperwork got you down? Are you tired of entering requisitions? Do you need to simplify your life? Take charge and come to the KSC purchasing p-card workshop/open forum on Tuesday, October 6, from 9 to 11 a.m. in the Mountain View Room, Student Center. Any and all questions are welcomed, and helpful hints and tips are guaranteed to expand your procurement horizons!

Find “Procurement Peace” at Purchasing Workshop

From Tomasa LaFreniere, Purchasing: Need to rent a car? Trying to figure out what ICA means? Confused on bid limits? Want to park cheap at the Manchester airport? Are these questions keeping you up at night?

Relieve this stress, get the right answers, and find procurement peace. Come to the KSC annual purchasing workshop on Thursday, September 24, from 9 to 10:30 a.m. in the Mountain View Room, Student Center. Agenda:

  • General review of procedures/polices
  • Review of the latest changes
  • Q & A (Come with questions - stump the procurement pros and win a prize!)
OfficeMax — Office Supplies Delivery Moves to a 3-Day Schedule

From Jim Draper, Purchasing: KSC/USNH has enjoyed a strong relationship with our contracted office products supply vendor, OfficeMax, for many years. This contract, through the Educational and Institutional Cooperative, consistently provides us with quality office supplies at heavily discounted prices. OfficeMax also provides each USNH institution with annual rebates based upon their sales to us.

We can increase our annual rebate by changing our campus delivery schedule, increasing our online orders, and grouping purchases. OfficeMax has agreed to provide KSC with an additional 1.5% annual rebate by delivering KSC office supplies on Mondays, Wednesdays, and Fridays instead of our current five-day delivery program. In this current climate of tight budgets, and in an effort to increase revenue opportunities, we will begin this three-day-a-week OfficeMax delivery schedule as of 1/26/09.

We are always looking for ways to stretch our budget dollars, and we appreciate your willingness to continue to work with us towards our goals of timely and cost-effective procurement practices. Please feel free to contact us about this initiative or others that you would like to discuss (8-2493).

Please Help with Banner Survey

From Jim Draper, Purchasing: In the next few months USNH will be conducting surveys about Banner business processes, and the KSC Business office and/or Purchasing office will be asking for your participation. We appreciate your cooperation as the USNH staff gathers information to access how our buy/pay processes are working.

Save Money with KSC’s New FedEx Shipping Contract

From Jim Draper, Purchasing: The USNH Purchasing offices continually search for more cost effective ways for our departments to conduct their business transactions. It is my pleasure to announce that we have negotiated a new shipping deal with Federal Express to handle our express, ground, and international letter/package delivery needs. This new contract through the Educational and Institutional Cooperative provides substantial savings when compared to UPS, DHL, and other carriers.

Francis Brush of Print and Mail Services asks that all KSC business-related domestic and foreign outbound shipments be sent to Mail Services via campus mail or physical plant courier for processing. The new Fed Ex contract is in effect for everything from overnight letters up to items of 150 pounds. Palletized goods can also be shipped via LTL (less-than-truckload). Please destroy all of your preprinted Fed Ex air bills. New paperwork, service guides, and rate tables will be available shortly.

KSC Ceramic & Pottery Blow-Out Sale

From Jim Draper, Purchasing: We are cleaning out one of our ceramic studios, and on Saturday, November 1, from 8 a.m. to noon, we will sell the following items:
• Pottery Wheels
• All types of clays
• Assorted finished pottery
• Free used hard kiln bricks
• New G-23 insulating soft bricks
• Ceramic kiln bricks
• Mixing buckets
• Mixers

The sale is on campus at the end of Wyman Way, next to Whitcomb Garage. All is first come, first served, and all sales are cash and carry. Bring a friend, bring a truck, and walk away with a bargain!

KSC Ceramic & Pottery Blow-Out Sale

From Jim Draper, Purchasing: We are cleaning out one of our Ceramic Studios, and on Saturday, November 1, from 8 a.m. to noon, we will sell:
• Pottery Wheels
• All types of clays
• Assorted finished pottery
• Free used hard kiln bricks
• New G-23 insulating soft bricks
• Ceramic kiln bricks
• Mixing buckets
• Mixers

The sale is on campus at the end of Wyman Way next to Whitcomb Garage. All is first come, first served, and all sales are cash and carry. Bring a friend, bring a truck, and walk away with a bargain!

Watch out for Toner Cartridges Scam

From Tammy LaFreniere, Purchasing: The KSC Purchasing Office received a report that a department was contacted by phone and given the “opportunity” to purchase Dell cartridges at a supposedly reduced cost. Keene State College has a contract with Dell Computers for the supply of Dell printer cartridges. If you should receive a call from someone stating that they have Dell cartridges on hand and are willing to sell them at a reduced price, please refer them to us at 8-2493.