Formal Establishment of College Archives

Presented by
Irene Herold, Dean of Mason Library
Robert Madden, Special Collections Librarian
Lucy Jones, College Archivist

Mason Library is pleased to present to the College community for your information and comment the mission of the Keene State College Archives. The first sentence is intended to define the functions of the archive and the archive’s intended patrons. The second sentence places the mission within the context of the college, specifying the topics of the records of enduring value and the scope of the holdings by listing all incarnations of the College.

College Archives have three main functions, one of preservation, another of maintaining information, and finally providing access to the information of the institution. While providing access to information is a familiar function of libraries, preservation and maintenance may not be. Preservation refers to the physical condition of what is placed in the Archive. Preservation would be re-housing fragile materials and capturing information produced on materials or in formats that will deteriorate over time so they will be available for the future. Maintaining refers to the organization and development of the collection. Maintaining in this context involves the creation of records management procedures to ensure that the history of the college is routinely captured and placed where future generations can access the information.

New Hampshire Higher Education Assistance Foundation (NHHEAF) Network Educational Foundation awarded to Mason Library and Franklin Pierce University’s Library a twelve-month joint grant for the creation and implementation of records management at the respective institutions. The grant-funded archivist, Lucy Jones, commenced her work in January. As she works to establish records management protocols for Keene State College, Mason Library is simultaneously developing supporting documents of policy and procedure to formally establish the College Archives. This mission statement is just the first official step in this process.

Keene State College Archives Mission:

The College Archives preserves, maintains, and provides access to institutional records of enduring value as a resource for Keene State College students, staff and faculty, alumni, researchers, and the interested public. In support of the mission of Keene State College, the College Archives is committed to providing access to information about the College’s origins, goals, and programs, including its former incarnations as Keene Normal School and Keene Teachers College.

Blogs are to dinner conversation as Twitter is to….

I’ve had some great conversations about the merits of the blogosphere with some folks who are loath to admit the benefits of the web. I’m convinced, as they are not, that blogs are a great, fresh way of uncovering new ideas and are just one of the spokes that can help drive innovation. My RSS reader welcomes me into conversations about connectivism, student engagement, new tech gadgets, personal-learning-environments and so much more. Despite living in a small town in south west New Hampshire I am invited to read, learn, and participate in discussions on any given topic with people who are passionate about their area of interest. It’s like an invitation to a rich dinner conversation without having to crack a cookbook.

Then there is Twitter.

Twitter is a microblogging tool that lets you post brief updates about your everyday thoughts and activities to the web, cell phone, or instant messenger. The messages are limited to 140 characters, so they lean toward pithy, haiku-like utterances. The fringe appeal is now becoming mainstream and is being adopted by both business and education. So what’s being discussed and what’s the appeal of a 140 character post?

I clicked my way over to Twitter and read a litany of *tweets including: “just 8 a gyro for the 1st time - yum”, “Considering moving to Europe”, “Just kicked off the NH bus tour in Hanover. Great crowd!” (this one was from former candidate John Edwards). When read individually the posts can teeter on the banal but the real power comes when you find people of like interests to follow. It’s the social benefits that allow you to network with like minded people. Imagine being able to follow what people like Howard Rheingold are thinking and doing. I was curious so I sifted through some of the lite tweets and found a few gems that captured my interest:

“Any student savvy enough to check my blogs can find out. I’ll use Twitter in class later in the semester/quarter.”

” First time I used Twitter in a class, it sent them into shock. When they need to perform coherently some multitaskers aren’t so adept.”

” Students used projected twitter as parallel channel during class discussion — through this class for a loop. Maybe not others?”

And finally I uncovered the biggest pearl of all :

“syllabus: http://tinyurl.com/yuyrzg

Rheingold had added a link to his Comm 217: “Digital Journalism” syllabus. Not only was I able to get a glimpse of what his thoughts were as he introduced Twitter to his students but I was able to understand the context in which he was using social networking tools as a means to introduce digital age Journalism.

“…By the end of the course, you should have a clear sense of the various ways journalists have taken up digital media and a sense of how you might use those media yourself. You should also gain a broad understanding of the ways in which recent social and economic developments have changed both the practices of journalists and the nature of the publics with whom they communicate. The role of the journalist in the public sphere is emphasized — journalism is unique among the professions in its responsibility to provide the information and context necessary for free people to govern themselves. You will actively blog, wiki, RSS, tag, Twitter, flickr, create mashups and podcasts….”

Rheingold certainly isn’t the first professor to try Twitter in the classroom. In fact the 1/28/08 issue of The Chronicle of Higher Education had an interesting article about David Parry of UT Dallas and his use of Twitter. More revealing however were the number of comments left by enthusiastic adopters and the cynics.

So to complete the metaphor: Blogs are to dinner conversation as Twitter is to a rowdy party: great entertainment, nuggets of thought provoking conversation and lots of comments that have you scratching your head.

Jenny

*(a response to “what are you doing?”; Twitter’s perpetual question)

A Vision for Academic Technology

Over the last several weeks, staff in Academic Affairs have been working on a draft of an Academic Technology Plan. The plan grew out of a series of discussions held by the Academic Affairs Council over the summer and early fall. A few weeks ago, the ideas generated by the AAC were put into a Wiki, where they have been read and reviewed by a number of people.

 The Academic Technology Steering Committee is now poised to create a draft of the plan that can be submitted to the President and Provost for approval and used as the basis for ongoing campus discussion. Once formally approved, the plan will drive a vision for academic technology at Keene State College.

 In anticipation of action by the ATSC, we are seeking campus input on the draft Academic Technology Plan. There are two ways to comment:

 Like things linear? You can see the full version of the plan at http://atvision.pbwiki.com/printable+version. After you’ve had a chance to think about it, you can comment below.

 Like things non-linear? You can access the Wiki (editable) version of the Academic Technology Plan at http://atvision.pbwiki.com/ and you can comment or even edit the document right there.

 We’d really prefer that you comment publicly, but you can also send your comments directly to Tom Cook (tcook@keene.edu).

 The important thing here is that we want input from the campus community as we move toward a more formal version of the plan. This is your opportunity to participate in shaping the plan during its early stages.

 The plan will remain on the Wiki for a few weeks, so you don’t have to drop everything to read it now. The ATSC will begin reviewing it more formally during the spring semester. In the meantime, it will continue to evolve as people comment and edit.

 On behalf of the Academic Technology Steering Committee and Academic Affairs, we want to thank you for your participation and your input.

 Tom Cook
Chair
Academic Technology Steering Committee

Mel Netzhammer
Provost and Vice President for Academic Affairs

Starting the New Year with a National Controversy over the Humanities

I’ve been following Stanley Fish’s blog with great interest. My first contact with the ideas of Fish happened at one of the first presentations I attended in grad school (think back 27 years). It was by a fellow grad student who hung a stuffed fish from the lectern at the start of his lecture. I’ve been intrigued ever since. What now?

Thanks to Nona Fienberg for this set-up:

In the New York Times, Professor Stanley Fish, eminent Miltonist, humanist gadfly, former professor of English at UC Berkeley, The Johns Hopkins University, and Duke, and Emeritus Dean of Arts and Sciences at the University of Illinois, Chicago, started the new year with a bang. He has published two op ed pieces that have prompted lively, energetic discussion. The first column, “Will the Humanities Save Us?” answers its own question with a resounding, “No, of course not! The Humanities are of no use and that’s just fine!” Having garnered some three hundred responses to his initial column, Fish decided to “Think Again: The Uses of the Humanities.” No, he does not reconsider his initial pronouncement. But this time, “think again” prompted more than four hundred responses. What initially inspired Dr. Fish’s public argument is the most unfortunate fact that the recent report of the New York State Commission on Higher Education barely mentions the Arts and Humanities, devoting itself instead to the Sciences and Social Sciences as its sole concern and interest either for discussion or for funding. Fish’s musings have turned that report’s error of omission upside-down. Instead, Fish has situated the conversation about the Arts and Humanities at the very center … not just of discussion on-line in the New York Times blogosphere, but of discussion here at Keene State College.

Thoughts from English Chair, William Stroup:

To Fish’s credit, these columns have generated a good deal of vibrant discussion, and the intelligence of the posters to his blog reveals all that can be good about blogs. I’ll have to forward (or ask you to post on the Academic Affairs blog) a passionate response from Chris Small, who graduated from KSC last year and is now in an MA program at BC.

But Fish’s problem, for me, comes from all those years at Duke and at Chicago: he is talking about the graduate faculty at very exclusive PhD granting schools. I don’t think that the insularity of the profession is as much of a problem at Keene State. Many of our students feel like they never have been invited to a life of the mind that might include Shakespeare, Keats, or Virginia Woolf, and one thing they learn is that they can participate. Some days the faculty—knowing that specialized projects that reach a tiny audience of prepared readers are what the kind of profession Fish characterizes considers one’s “work”—wish for more time to read primary and secondary texts and engage in those specialized conversations with our colleagues from Duke and Chicago. Amazingly, we are still able to do this pretty often. But many of our students have had fewer experiences of the Humanities at their most direct and powerful than those Fish has worked with for most of his career, and his disclaimers don’t apply.

In fact, they do something more sinister. They threaten to take away the opportunity—the access to cultural capital—that can be so important for our students, without changing the structure of privilege that keeps Duke and Chicago apart from Keene State. Where I do agree with Fish is that the urge to justify the humanities by looking for “external” evidence is dangerous. I can think, for example, of ways in which many of my classes do this (especially those in the environmental humanities), but I am concerned about all of the ways in which a model that’s appropriate for the social sciences gets grafted onto the Arts and Humanities without acknowledging what a variable “aesthetic experience” should be allowed to be. This is why, finally, I find this column dangerously self-serving, cynically hip.

Thoughts from Dean Fienberg:

“Wot larks!” as Joe reminds Pip, late in Great Expectations.

Is this conversation about the humanities great fun?

Thank you, Stanley, for engaging us in the serious play of imagination. You’ve done it again!

Stanley Fish knows, as he has always known, that what matters in the arts and humanities is not truth or justification, both elusive and contingent, but engagement in the human conversation. As a teacher, scholar, administrator, and public intellectual, Fish has expanded, enriched, and engaged students, colleagues, and the public in the human conversation. The conversation matters not because there are eternal verities to be discovered, but because it is important to talk to each other. There will be people for whom the conversation that engages is about solar flares or Antarctic glaciers. For others, the conversation may be about Annie Lennox, Sweeney Todd or Mahler’s Ninth. In the arts and humanities, like in the sciences, people talk together to learn more about what has happened and is happening in the world. Like Joe reminding Pip of a human relationship that the callow youth had cruelly forgotten, the arts and humanities remind us that others experience the world differently. I’m with respondent Michael Berube here: the study of those different experiences expands the repertoire of thinkable thoughts. Remember Primo Levi’s recurrent nightmare in Survival in Auschwitz? He dreamed that he was snug in his home ready to tell his sister about his experiences in the camp, but she walked away, indifferent. We continue the human conversation because we understand the dangers of forgetting, of ignorance, and of indifference to others’ stories, visions, and information.

Besides, the stories, the music, the theatre, the dance, like the exploration of solar flares and Antarctic glaciers, are, even when difficult and painful, the “larks” humans seek. It’s the wonder and the wow! In different ways, we do want to have fun!

Much thanks to Nona and William for their comments and insight!

The Year Ahead: National Issues

The American Association of State Colleges and Universities has published its list of the top-ten policy issues that will be facing higher education in 2008. Here they are:

  1. Affordability
  2. States’ Fiscal Forecasts
  3. College Preparation
  4. Accountability
  5. Campus Security
  6. Immigration
  7. 2008 Presidential Election
  8. Affirmative Action
  9. Re-tooling State Financial Aid Programs
  10. Economic Development

During the last few months, we’ve spent considerable time at Keene State College on all of these (although AASCU has something different in mind with Number 7). We’ve spent a huge amount of time on issues of affordability, accountability, campus safety and economic development. We have had some amazing discussions and changed many things.

What intrigued me as I read the list is just how profoundly the national landscape for higher education is having an impact on what’s happening at Keene State College. We are certainly not alone in facing the issues confronting higher education. But we have tended to take them on at our own pace and in our own fashion. Barbara Brittingham, Director of the NEASC Commission on Institutions of Higher Education, once suggested to me that this was part of the “Live Free or Die” New Hampshire/New England tradition. I think there is truth in this.

So, what’s happening? I think we have come to a point where we have a president, campus leadership, and faculty and staff who have realized that we have a place in the national dialogue around higher education. We are beginning to embrace the national issues because we want to have a voice in the debate. And we should. We have strong leaders in many of AASCU’s Top Ten, and much to contribute.

It’s great to travel to conferences and hear people say, “I understand that great things are happening at Keene.” On several occasions, faculty and staff from my previous institution have emailed me to let me know how impressed they were with a KSC presentation they attended at a conference.

We’ve got people listening, and now we need to use our voice. We should be knowledgeable about the issues confronting higher education, we should embrace them, and we should respond locally and globally. 

Access

I’ve been struggling with writer’s block for the better part of a month as I’ve thought about a number of issues that have crossed my desk. Two issues specifically have been brought to me by others: grade-based prerequisites and departmental admissions standards. Both issues, in fact, have come to me from more than one place. For example, the Academic Standards Committee of the College Senate has been handling an increase in the number of departments requesting higher admissions standards into their majors than the 2.0 required for good standing at Keene State College. The Enrollment Planning Committee has also been dealing with department-based enrollment management. (This is the same issue, really, as departments regulate their enrollments by increasing standards for admission.)

Grade-based prerequisites and admissions standards, both of which are increasing at the moment, are certainly reasonable ways for departments to regulate demand for courses and majors. If we can’t meet student demand, shouldn’t we allow the higher achieving students into their majors of choice over other students.

On the other hand, if access is a core value, then what do we communicate when we agree as a community that a 2.0 grade point average makes a student a member of our community in good standing, but increasingly limit the options available to that student? Is it okay for us to say, “You’re good enough to be a student at Keene State, but your not good enough to be a (insert name of major here).

Some accrediting bodies mandate this approach. NCATE, for example, would have serious problems with our letting a student with a 2.0 GPA sign up for student teaching. Pre-professional programs particularly and frequently declare that a student must be above average to graduate with a specific major. But it’s becoming the norm. My concern is that it’s becoming the norm by default and perhaps not for the right reasons.

As department makes individual decisions about whether to raise admissions standards in particular majors, we don’t engage the College in a discussion of whether this is the right approach for us as a community. It might be the right thing for a particular department, but for a public, liberal arts college that names access as one of its core values? Shouldn’t we at least have the conversation (as difficult as that might be).

As for the reasons behind this increase in tactics that limit progress in a program, is it okay for a department to decide on its own that it has too many majors and, therefore, must weed out a certain number of students? Are there other reasons or better reasons that make this a desirable approach? Are there alternatives to department-based enrollment management that are within our means?

These are difficult and politically charged questions to ask. That’s probably why it has taken me a month to blog about them. Nonetheless, it seems we have to talk about these issues. We have many students with grade point averages below 2.5. What is our obligation to have programs available to them?

I’m actually looking forward to these conversations. Whatever we decide as a community will be better than falling into things because we never talked about them.

From Print to Electrons: Tell Us What You Think!

In recent years, colleges and universities have been increasing the number of traditional publications they deliver electronically (online or on CD/DVD). The reasons for this shift are varied:

  • Reduced publication/postage costs
  • Sustainability and environmental friendliness
  • Searchability of electronic publications
  • Student preferences
  • Access
  • Longer preparation periods/Shorter production periods

As the technology landscape shifts, President Giles-Gee has encouraged College Relations, the Budget and Resource Council, the Sustainability Council and the Vice Presidents to consider opportunities to reduce printing costs. To this end, I have been asked to solicit feedback on the potential move of four publications to electronic formats only. The publications are: the College Catalog, the Student Handbook, the Faculty Handbook and the Adjunct Faculty Handbook.

These four publications cost about $20,000 annually and generate nearly 4 million pages. Moving to electronic versions of these documents would potentially give departments, faculty and staff longer times to assemble information. Moving to an electronic version of the catalog, specifically, would increase flexibility for the curriculum process, as well.

That being said, not everyone is comfortable using these publications at their computers. Whether on CD or the Web, faculty and staff would need to be at computers to use the publications. Additionally, for some students having a printed copy of their catalog or handbook gives them the security of knowing which version applies to them.

So, we are soliciting feedback to gauge the campus’s response to moving some of our print publications to the Web. We are capturing this information on the Academic Affairs Blog (www.keeneweb.org/academicaffairs). Specifically, we’d like to know:

  • How do you feel about moving any or all of these publications to electronic formats?
  • If you support moving our publications to electronic formats, which format works better for you: online Web page, online PDF, CD?
  • If you don’t support moving publications to the Web, what are your reasons? Could anything be done to make the move more attractive?
  • How do you feel about electronic versions accompanied by a small run of printed versions that would be available to departments, but not widely distributed?

Please click on the “add comment” link directly below and give us your thoughts. You can also see others’ comments.

My Paper is a Mashup

Tomorrow I will meet with the deans to convene a group to look at policies regarding plagiarism and academic dishonesty. The will be the second group I’ve worked with on this topic in the year I’ve been at Keene State. The most recent policies were approved by the College Senate only last spring.

The new group will mostly be looking at procedures in light of some administrative changes we’ve made recently. That is, what will the roles of the assistant deans and department chairs be in handling plagiarism cases that now begin with the dean of the school?

But I’ve been thinking a lot lately about how our students create. This is a generation that creates content. Look all over the web. Keene State students are creating serial videos and posting them on YouTube. Other students are blogging their little hearts out. Still others are making music or sending tweets or…wait for it…even writing papers.

One big thing about the content that the millennials are creating is that often the freshest, most original creation is a mashup. Don’t know what a mashup is? First, consult Wikipedia:

Mashups take content from more than one source and brings it together in a uniform whole, often–usually–without attribution. The new work is, well, new so there’s no need for attribution or recognition that the work is different than the sum of its parts. Those in the know will recognize the parts. For those not in the know, it doesn’t really matter.

In this context, academic dishonesty and plagiarism take on new meaning. Actually, they don’t really exist. If I take 10 sources and craft them together into something new, my paper, then the work is mine and not someone else’s. The act of bringing these disparate things together is an act of creation that makes the work that of its author. The new work might be considered commentary on the source material. It might be something completely different. In any case, it’s relation to the source material is irrelevent.

So how do we teach about citing sources and academic integrity in this environment? I don’t think it’s enough simply to publish policies that say, “Your work must be your own, and when it isn’t cite your sources.” For students, their work that brings together other sources IS their own.

We need to draw distinctions. We need to be clearer about the academic pursuit. We also have to realize that we’re still bringing students into a different universe. We need to ground them in ethics and yet not stamp out their creativity.

And for those of you who’ve made it this far, one of my favorite mashups. For most people reading this, the music will be the familiar piece. For the 40 million or so kids who are part of the High School Musical generation, they’ll have no clue who Gloria Gaynor is. But this is something new: Zac Efron Will Survive

Millennials and Civic Engagement

I’m just back from my presentation on blogging at the Citizenship Symposium. I’ll write more about the symposium next week. Today, I just want to take a moment to give you a link to the Center for Information and Research on Civic Learning and Engagement’s ne study on students and civic engagement: Millennials Talk Politics: A Study of College Student Political Engagement.

I’m still digesting the research, but I am struck by the idea that our students want the world to be a better place and that they see their role in that. I think we see that during admissions tours and orientation, when students and their parents ask pointed questions about volunteer opportunities on the campus. They have the expectation that we will provide service opportunities.

Does this translate into the political realm. Yes and no. Students believe in grassroots activism, but they also believe the current political system fails them.

 If you’re interested in knowing more about how our student percieve politics and civic engagement, you should take a look at the report.

The Citizenship Symposium

We’re in the final days before the kickoff of the Keene State College Symposium on Citizenship. For those of you who haven’t seen the ads or the posters or the brochures or the web sites, the symposium begins next Tuesday with a noon session and continues through Friday evening. During those four days, nearly a hundred people will present at over 40 presentations. The presenters include nationally known journalists, scholars and artists, as well as some of Keene State’s best faculty and staff. It’s going to be amazing.

 This is my first symposium at Keene State, so I’m doubly amazed. The effort from all corners of our campus that has gone into making this event so significant has, at times, boggled my mind. The passion. The commitment. The understanding. When we approved the proposal just a year ago, I don’t think anyone expected that we would be putting together an event on such a grand scale.

But this is a topic that resonates. It’s very New Hampshire. It’s very current. Most of all, it goes to the core of what we mean when we talk about a liberal arts education for our students. What does it mean to be a responsible citizen in 2007? How do we prepare our students for a lifetime of civic engagement?

Thanks to everyone who has gotten us this far. Marianne Salcetti and Nigel Malcolm, supported by Advancement, College Relations, Pat Hitchner and so many others have put together an extraordinary array of sessions. It’s up to the rest of us to get the campus the rest of the way. Participate! Bring your classes, your workstudy students, your colleagues to the sessions. Ask questions and challenge yourself.

Although this is my first symposium, I’ve learned well that the biannual symposium is a key event on our campus. I can’t wait to see what next week brings.